Trabajá remoto desde cualquier lugar de LATAM

Executive Assistant to the CEO| Legal-Tech Startup | Remote

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Overview

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Your Role

This is a wide-ranging Executive Assistant seat supporting the CEO across both business and personal logistics. The company needs someone who anticipates what's coming, juggles competing priorities without dropping the ball, and takes things off the CEO's plate before they become urgent — not after. The CEO wants a thinking partner, not just a task-taker: someone who sees an email and drafts the reply (with 2-3 options and a recommendation) rather than asking how to respond.

You’ll:

• Own the CEO's inbox — triage, prioritize, draft responses, and make sure what matters gets answered on time; clear out the rest so it's not taking up headspace

• Run the calendar with sharp attention to time zones — schedule meetings, resolve conflicts, and keep it moving without constant check-ins

• Handle all travel end-to-end — flights, hotels, cars, points/rewards optimization, and fast rebooking when plans change

• Own conference prep and logistics start to finish — coordination with organizers, booth/furniture rentals, shipping and materials, and flights/hotels for the CEO and travel companions (roughly 10-12 conferences a year, clustered Sept-Oct and early in the year)

• Handle outbound logistics calls — vendors, hotels, airlines, conference organizers (not client-facing calls with the company's law firm customers)

• Act as the liaison between the CEO and internal/external stakeholders (vendors, partners, the household manager for in-person needs), keeping communication timely, professional, and diplomatic

• Take on business admin (purchasing, record-keeping) and personal/household logistics (scheduling car service, appointments, coordinating with the household manager) so both sides of the CEO's life stay covered

• Spot repetitive work and help automate or systematize it rather than just repeating it each time

• Step into special projects and research as they come up — using AI tools to investigate and come back with findings and a recommendation, not just questions

• Handle confidential information with airtight discretion

You Bring:

• Proven experience as an Executive Assistant, or strong related experience paired with sharp tech-savviness — skills and adaptability matter more than years in the EA title specifically

• Real travel-planning chops — comfortable with airlines, hotels, points/rewards programs, and complex itineraries

• Sharp organizational and time-management skills with genuine attention to detail (time zone accuracy is non-negotiable)

• A proactive, flexible mindset — you spot what's needed, propose a solution, and handle it before it's urgent, rather than just categorizing or flagging it

• Comfort using AI tools to research and solve new problems independently

• Strong written and verbal communication, with a diplomatic, professional tone for external-facing interactions

• Comfort with modern productivity and project management tools (Google Workspace and similar)

What’s Offered:

• Competitive compensation based on experience and 15 days PTO

• Full-time role with US Time overlap

• 100% remote (LATAM-based candidates)

• High-trust partnership with a high-performing founder

• Direct impact on executive performance and company operations

Interview Process:

Intro Chat (Atomic HR) – 20-minute conversation on fit and experience

Targeted Assessment – Focused on real EA scenarios, Notion, and AI usage

Final Interview – Conversation with the CEO

Decentralized Masters is seeking a proactive Virtual Assistant/Administrative support professional to join a fully remote, globally-minded team. You will manage emails, support onboarding, organize webinars, and assist project managers with Circle.so access and dashboards.

A strong customer-service background and proficiency with Google Suite and Excel are essential. Ideal candidates are native or professional-level English speakers located in South America, with experience in DeFi or crypto

Sterlington PLLC is a remote-first law firm serving founders, executives and UHNWIs. We seek a first-class Legal Practice Assistant to support partners and attorneys, handling calendars, documents, matter coordination, and process improvement to enable efficient client service.

You will drive AI-enabled workflows, coordinate across time zones, and contribute to billing, data integrity, and project delivery.

Company: BSD Property Management

Location: Remote

Position: Full-time

Schedule: Flexible, with agreed availability for timely responses and coordination

About the opportunity

BSD Property Management is a growing property management business supporting short-term rentals, long-term rentals, maintenance and renovation projects.

We are looking for an organized, dependable Virtual Assistant to help coordinate daily operations as the business expands beyond what the owner can manage alone.

This is an opportunity to learn multiple areas of a business, develop your skills and take on increasing responsibility. You will work with the owner and an operations consultant, receive training and gradually take ownership of clearly defined tasks.

Your work will help us provide quality accommodations, keep properties maintained, support renovation crews and maintain accurate operating records.

Responsibilities

Responsibilities will expand gradually based on your training, skills and performance.

Rental listings and applicant support

• Create and update approved rental listings.
• Track inquiries, applicants, appointments and follow-up.
• Gather information for screening and lease preparation.
• Keep property, tenant and vacancy records organized.

Short-term rental and guest support

• Monitor guest inquiries and respond using approved information and guidelines.
• Help coordinate reservations, check-in information and guest requests.
• Flag booking exceptions, discounts and issues requiring approval.
• Coordinate cleaning schedules and follow up on readiness checks.

Maintenance and construction coordination

• Log maintenance requests, photos and reported property issues.
• Coordinate approved appointments with cleaners, maintenance workers and contractors.
• Track materials, schedules, outstanding tasks and progress updates.
• Follow up on completion and keep management informed about delays.

Basic bookkeeping and administrative support

• Organize receipts, invoices and financial records.
• Help categorize transactions by property using established instructions.
• Track outstanding information and prepare basic reports for review.
• Maintain calendars, task lists, shared folders and operating procedures.

Advertising and marketing support

• Help update rental advertising and social media.
• Support approved direct-booking promotions.
• Suggest practical ways to improve organization, communication and follow-through.

Qualifications

• Strong written and spoken English.
• Excellent organization, attention to detail and follow-through.
• Professional communication with guests, applicants and service providers.
• Comfort learning software and following documented procedures.
• Ability to recognize missing information and ask questions.
• Reliable internet, a computer and a suitable remote workspace.

Experience in virtual assistance, property management, customer service, rental administration or basic bookkeeping is helpful.

Experience with Hostaway, DoorLoop, Airbnb, Google Drive, spreadsheets or social media is a plus. You do not need to be an expert in every system; willingness and ability to learn matter.

Training and growth

You will begin with a manageable set of responsibilities and receive guidance as you learn the business. As you demonstrate accuracy, reliability and sound judgment, you can take ownership of additional tasks and help improve our processes.

This role coordinates administrative work remotely. Local staff and contractors perform physical property work, while designated decision-makers approve spending, lease terms and other exceptions.

Schedule and compensation

This is a full-time remote position. Hours are flexible, but guest inquiries, appointments and operational deadlines require timely attention. Working hours, response expectations and necessary time-zone overlap will be agreed before you start. Flexible scheduling does not mean continuous availability.

Espacio Común busca un Asistente de Administración y Finanzas para llevar el backoffice contable y administrativo de las comunidades que atendemos, en formato remoto por honorarios y sin horario fijo.

Se requiere formación técnica en contabilidad o administración y al menos dos años de experiencia, con dominio de Excel y conciliación bancaria. Se valorará experiencia en administración de edificios y conocimiento de la Ley 21.442.

Executive Assistant (Operations and Automation)
LatAm
Remote

About Our Client

Our client is the founder of a fast-moving GovTech startup building modern permitting and planning tools for city and county governments. They are looking for a proactive, versatile operator to support a wide range of operational, administrative, and strategic tasks across finance, compliance, documentation, automation, and sales support.

About the Role

Our client is looking for an Executive Assistant who is constantly looking for opportunities to optimize how the founder and the company operate, not someone who waits for tasks to be assigned. If you see a better way to do something, you flag it and fix it.

This is not a traditional EA role. You will handle everything from paying bills and managing vendor relationships to building automations, preparing RFPs, and helping the company show up well at conferences and sales presentations. If you are comfortable in tools like Notion, can build automations to reduce manual work, and thrive in a startup environment where the scope evolves quickly, this role is a strong fit.

Responsibilities

Finance and Compliance Operations

• Pay bills and manage recurring financial obligations on time and accurately
• Handle state registrations as the company hires across the US, ensuring compliance in each new state
• Oversee vendor relationships including tax accounting and other external service providers
• Coordinate with vendors and service providers proactively to keep contracts, renewals, and deliverables on track

Documentation and Knowledge Management

• Transfer and organize information from PDFs and other sources into Notion
• Maintain clean, organized, and accessible documentation across company systems
• Prepare RFPs, written statements, and other formal documents as needed
• Draft professional emails and correspondence on behalf of the founder as needed

Automation and Process Optimization

• Build automations and workflows to reduce manual work and improve operational efficiency across the business
• Proactively identify opportunities to optimize how the founder and company operate and implement improvements without being asked
• Stay current on tools and workflows that could make the team faster and more effective

Sales and Conference Support

• Prepare materials and logistics for sales presentations
• Support conference strategy including identifying relevant events, drafting proposals, and coordinating logistics
• Help organize the team around specific events and ensure everything is ready ahead of time

What We're Looking For

• Proven experience as an Executive Assistant, Chief of Staff, or Operations Associate supporting a founder or senior executive at a startup or early-stage company
• Strong organizational skills with the ability to manage multiple operational workstreams simultaneously
• Comfortable building automations and workflows using AI tools or no-code platforms to reduce manual work
• Proficient in Notion and comfortable organizing and maintaining documentation across company systems
• Strong written English communication skills with the ability to draft professional correspondence, RFPs, and formal documents
• Proactive and self-directed with a bias toward identifying and fixing inefficiencies rather than waiting to be asked
• Comfortable working independently across compliance, finance coordination, vendor management, and administrative tasks
• Strong overlap with US Pacific Time hours

Nice to Have

• Experience with US state registration or multi-state compliance for a remote-first company
• Background supporting a B2B SaaS or GovTech startup
• Familiarity with tools such as Claude, Zapier, Make, or similar automation platforms
• Experience supporting sales processes or conference logistics
• Prior experience managing vendor relationships and coordinating with external service providers

Work Schedule

• 100% remote setup so you can work wherever you're most productive
• This position operates on a full-time basis, with dedicated hours to ensure alignment with the team and delivery of quality work
• Strong overlap with US Pacific Time hours is required

Compensation & Time Off

• Compensation paid in USD
• Paid bi-monthly on the 15th and 30th
• Paid Time Off according to company policy
• Holidays observed according to company guidelines

Design Team Administrative Assistant

$1,200–$1,700 USD/month | Full-Time MST hours | Remote from LATAM

About the Opportunity

Our client is a premium U.S.-based residential interior design firm specializing in creating thoughtfully designed homes with an exceptional client experience. Their team manages multiple design projects simultaneously and prides itself on delivering organized, detail-driven service from concept through installation.

They are seeking a Design Team Administrative Assistant to provide operational and administrative support to their design team. This role is heavily focused on purchasing, project coordination, documentation, and client communication throughout active design projects.

This is an excellent opportunity for someone who is highly organized, proactive, experienced supporting a design or creative business, and comfortable taking ownership of processes with minimal supervision.

What You'll Do

Purchasing & Procurement

• Place and manage product orders for active interior design projects.

• Monitor project purchasing budgets and pace purchases appropriately to stay within spending limits.

• Track orders across multiple vendors, ensuring products are shipped, delivered, and received on schedule.

• Coordinate time-sensitive deliveries with installers to maintain project timelines.

• Maintain accurate purchasing records within project management software.

• Communicate regularly with warehouse teams regarding deliveries, damaged items, and inventory status.

• Verify project completion by confirming all products have been received prior to installation.

• Resolve delayed, missing, or damaged orders while coordinating replacements or reorders.

Project Coordination

• Serve as a key point of coordination between clients, designers, and internal team members.

• Maintain project documentation and organize project files.

• Send onboarding materials and project checklists to new clients.

• Keep project management systems updated with current task status and deadlines.

• Conduct routine project audits to ensure tasks are completed accurately and on time.

Design Administration

• Prepare client presentation materials for design meetings.

• Distribute presentation packages prior to scheduled client calls.

• Document meeting notes, key decisions, and next steps following client meetings.

• Help ensure project deliverables remain organized, accurate, and on schedule throughout the design process.

Client Communication

• Send project handoff communications once designs are completed.

• Create short instructional videos to help clients navigate their design files.

• Send reminders regarding purchasing deadlines and project milestones.

• Respond to client inquiries after project delivery, escalating complex requests when necessary.

Post-Project Support

• Prepare installation guides using established templates.

• Coordinate replacement requests and manage out-of-stock product selections.

• Review client revision requests before escalating them to senior designers.

Systems & Operational Support

• Maintain digital product libraries and internal design resources.

• Update affiliate purchasing links where applicable.

• Keep online product collections current.

• Maintain internal documentation as processes evolve.

• Provide ongoing administrative support to designers and project teams to ensure projects move efficiently.

What We're Looking For

Experience

• 1–3 years of experience as a Virtual Assistant, Project Coordinator, Administrative Assistant, or Operations Coordinator.

• Previous experience supporting an interior design firm, architecture practice, or creative agency is strongly preferred.

Organization & Attention to Detail

• Exceptional organizational skills with the ability to manage multiple projects simultaneously.

• Strong attention to detail, particularly with purchasing, documentation, and order tracking.

Industry Knowledge

• Familiarity with purchasing workflows, trade vendors, purchase orders, lead times, and U.S. measurements.

Self-Starter

• Comfortable working independently in a fast-paced, growing business.

• Takes initiative and proactively identifies solutions without requiring constant direction.

Systems & Process Oriented

• Enjoys working within structured processes while continuously improving them.

• Confident using project management software and documentation systems.

Communication

• Excellent written and verbal English communication skills.

• Professional and polished when interacting with clients, vendors, and internal teams.

Team Mindset

• Anticipates the needs of designers and proactively removes administrative tasks from their workload.

• Collaborative, dependable, and committed to delivering an exceptional client experience.

Adaptability

• Learns new systems quickly.

• Comfortable working in an evolving environment where processes continue to improve over time.

Prestige Travel Agency by Mich USA seeks a Travel Customer Service Representative (Remote) to support clients through every stage of their travel journey, from initial booking through post-trip follow-up, ensuring a seamless, personalized experience.

This 100% remote role offers flexible scheduling, opportunities for professional growth, access to travel perks, and a collaborative team culture focused on delivering high-quality service.

Mate&Work busca un/a Asistente de Marketing para apoyar a una agencia de social media con clientes en Estados Unidos. Es remoto, 20 horas semanales, de lunes a viernes, por la mañana.

La persona creará contenido visual con Canva, preparará presentaciones y materiales para redes, programará publicaciones y coordinará con editores de video. Se valora experiencia en marketing e buen inglés.

Buscamos un perfil proactivo, organizado y capaz de gestionar múltiples tareas de forma independiente.

Prestige Travel Agency by Mich USA is seeking a Travel Customer Service Representative (Remote) to support clients throughout every stage of their travel journey. In this client-facing role, you will serve as a trusted point of contact—from initial booking through post-trip follow-up—ensuring a seamless, personalized, and high-quality experience.

This role is ideal for someone who is detail-oriented, service-driven, and passionate about travel, hospitality, and delivering exceptional customer

Executive Assistant to the CEO| Legal-Tech Startup | Remote

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Overview

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Your Role

This is a wide-ranging Executive Assistant seat supporting the CEO across both business and personal logistics. The company needs someone who anticipates what's coming, juggles competing priorities without dropping the ball, and takes things off the CEO's plate before they become urgent — not after. The CEO wants a thinking partner, not just a task-taker: someone who sees an email and drafts the reply (with 2-3 options and a recommendation) rather than asking how to respond.

You’ll:

• Own the CEO's inbox — triage, prioritize, draft responses, and make sure what matters gets answered on time; clear out the rest so it's not taking up headspace

• Run the calendar with sharp attention to time zones — schedule meetings, resolve conflicts, and keep it moving without constant check-ins

• Handle all travel end-to-end — flights, hotels, cars, points/rewards optimization, and fast rebooking when plans change

• Own conference prep and logistics start to finish — coordination with organizers, booth/furniture rentals, shipping and materials, and flights/hotels for the CEO and travel companions (roughly 10-12 conferences a year, clustered Sept-Oct and early in the year)

• Handle outbound logistics calls — vendors, hotels, airlines, conference organizers (not client-facing calls with the company's law firm customers)

• Act as the liaison between the CEO and internal/external stakeholders (vendors, partners, the household manager for in-person needs), keeping communication timely, professional, and diplomatic

• Take on business admin (purchasing, record-keeping) and personal/household logistics (scheduling car service, appointments, coordinating with the household manager) so both sides of the CEO's life stay covered

• Spot repetitive work and help automate or systematize it rather than just repeating it each time

• Step into special projects and research as they come up — using AI tools to investigate and come back with findings and a recommendation, not just questions

• Handle confidential information with airtight discretion

You Bring:

• Proven experience as an Executive Assistant, or strong related experience paired with sharp tech-savviness — skills and adaptability matter more than years in the EA title specifically

• Real travel-planning chops — comfortable with airlines, hotels, points/rewards programs, and complex itineraries

• Sharp organizational and time-management skills with genuine attention to detail (time zone accuracy is non-negotiable)

• A proactive, flexible mindset — you spot what's needed, propose a solution, and handle it before it's urgent, rather than just categorizing or flagging it

• Comfort using AI tools to research and solve new problems independently

• Strong written and verbal communication, with a diplomatic, professional tone for external-facing interactions

• Comfort with modern productivity and project management tools (Google Workspace and similar)

What’s Offered:

• Competitive compensation based on experience and 15 days PTO

• Full-time role with US Time overlap

• 100% remote (LATAM-based candidates)

• High-trust partnership with a high-performing founder

• Direct impact on executive performance and company operations

Interview Process:

Intro Chat (Atomic HR) – 20-minute conversation on fit and experience

Targeted Assessment – Focused on real EA scenarios, Notion, and AI usage

Final Interview – Conversation with the CEO

About ElevenLabs

ElevenLabs is an AI research and product company transforming how we interact with technology.

We launched in January 2023 with the first human-like AI voice model. Today, we serve millions of users and thousands of businesses - from fast-growing startups to large enterprises like Deutsche Telekom and Meta. Our investors are some of the world's most prominent, including Andreessen Horowitz, ICONIQ Growth and Sequoia. We've raised $781M in funding and our last valuation was $11B - multiples of 11, always.

We have expanded from voice into three main platforms:

• ElevenAgents enables businesses to deliver seamless and intelligent customer experiences, with the integrations, testing, monitoring, and reliability necessary to deploy voice and chat agents at scale.

• ElevenCreative empowers creators and marketers to generate and edit speech, music, image, and video across 70+ languages.

• ElevenAPI gives developers access to our leading AI audio foundational models.

Everything we do is the result of the creativity and commitment of our team - builders doing the best work of their lives. We are researchers, engineers, and operators. IOI medalists and ex-founders. If you want to work hard and create lasting positive impact, we want to hear from you.

How we work

• High-velocity: Rapid experimentation, lean autonomous teams, and minimal bureaucracy.

• Impact not job titles: We don’t have job titles. Instead, it’s about the impact you have. No task is above or beneath you.

• AI first: We use AI to move faster with higher-quality results. We do this across the whole company—from engineering to growth to operations.

• Excellence everywhere: Everything we do should match the quality of our AI models.

• Global team: We prioritize your talent, not your location.

What we offer

• Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible.

• Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.

• Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend.

• Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose.

• Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy.

• Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend.

About the role

ElevenLabs moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments, holds themselves to a high standard, and takes genuine pride in making their lead's life easier - down to the small, considered details that others overlook.

You'll be the operational backbone for senior leadership - managing calendars, coordinating across time zones, handling logistics, and owning the day-to-day administrative tasks that let leadership focus on what matters most.

In this role, you will:

• Own calendars and time allocation for revenue leadership team, making trade-off calls independently against stated priorities

• Prepare executives for every meeting: pre-reads, context, and the decision needed - including board and investor sessions

• Capture actions out of meetings and chase them to completion

• Triage executive inboxes and draft correspondence

• Automate the mechanical parts of the role - briefing prep, triage, scheduling, recurring reporting

• Run discrete projects: board logistics, executive travel, offsites, and the revenue team's operating cadence

Requirements

• Experience supporting multiple senior executives in a high-velocity environment

• Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders

• Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests

• Proven judgment and problem-solving skills

• Fluency with AI tools and a track record of automating your own work - come ready to show what you've built

• High emotional intelligence and discretion - trusted with sensitive information

• Fluency in English

We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or other legally protected statuses.

Médico estético freelance en Madrid busca setter en remoto para llamar 2 horas al día a leads interesados en tratamientos estéticos y agendar consultas. Pago: 200 € fijos al mes + 10 % del beneficio de cada tratamiento cerrado gracias a ti + bonus de 200 € si llegas a 20 pacientes en el mes. Requisitos: experiencia en venta telefónica o como setter, español fluido, idealmente experiencia en estética o salud, horario compatible con España.

Open to candidates anywhere in the world.

We're a remote-first team

Senior Marketing Coordinator

Full-time · Contractor · Remote · Monthly salary: $3.000 to $4.000 USD

About the role

You'll run the content engine behind Moj Mahdara and her companies. You'll take founder conversations, podcasts and ideas and turn them into social-first content that people actually stop for: Reels, TikToks, carousels, Substack posts. You'll also plan and run influencer and talent campaigns. This is a hands-on role for someone who lives in the feed. It is not a corporate marketing job.

About us

Trolley is Moj Mahdara's operating platform for founder-led companies, bringing creative and operations together in one place. Moj is also co-founder of Kinship Ventures (with Gwyneth Paltrow), Co-CEO of goop and the former CEO of Beautycon, so your work will reach across all three brands. We're a small, fast-moving remote team.

What you'll do

• Create short-form video and social content yourself: hooks, scripts, picking the clips, finished posts
• Plan and run influencer and talent campaigns, from the shortlist and concept through to launch
• Write in Moj's voice across Substack, newsletters, LinkedIn and captions, plus decks and outreach copy
• Turn podcasts, events and meetings into native content for each platform
• Own the content calendar in Notion, and brief and direct our designers and video editors
• Track what performs, spot trends early and adjust what we make

Who you are

• 5+ years in social, content or influencer marketing, ideally with talent, creators, entertainment, beauty or lifestyle brands
• Social-native: you've personally made short-form content that performed, and you can show it
• A strong writer in fluent English who can write as someone else, without it sounding AI-generated
• AI-native: you use tools like Claude, ChatGPT and AI video tools every day, and your own judgment shapes the final work
• Organized and self-directed: comfortable in Notion, Canva or Figma, and you finish what you start
• Available for at least 4 hours of overlap with Pacific Time (9am to 1pm PT)

Se necesita estudiante de contaduría o administración de primeros semestres con conocimientos básicos de contabilidad y preferiblemente con conocimiento de software contable

Trabajo remoto, dedicación parcial – prestación de servicios

Executive Assistant to the CEO| Legal-Tech Startup | Remote

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Overview

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Your Role

This is a wide-ranging Executive Assistant seat supporting the CEO across both business and personal logistics. The company needs someone who anticipates what's coming, juggles competing priorities without dropping the ball, and takes things off the CEO's plate before they become urgent — not after. The CEO wants a thinking partner, not just a task-taker: someone who sees an email and drafts the reply (with 2-3 options and a recommendation) rather than asking how to respond.

You’ll:

• Own the CEO's inbox — triage, prioritize, draft responses, and make sure what matters gets answered on time; clear out the rest so it's not taking up headspace

• Run the calendar with sharp attention to time zones — schedule meetings, resolve conflicts, and keep it moving without constant check-ins

• Handle all travel end-to-end — flights, hotels, cars, points/rewards optimization, and fast rebooking when plans change

• Own conference prep and logistics start to finish — coordination with organizers, booth/furniture rentals, shipping and materials, and flights/hotels for the CEO and travel companions (roughly 10-12 conferences a year, clustered Sept-Oct and early in the year)

• Handle outbound logistics calls — vendors, hotels, airlines, conference organizers (not client-facing calls with the company's law firm customers)

• Act as the liaison between the CEO and internal/external stakeholders (vendors, partners, the household manager for in-person needs), keeping communication timely, professional, and diplomatic

• Take on business admin (purchasing, record-keeping) and personal/household logistics (scheduling car service, appointments, coordinating with the household manager) so both sides of the CEO's life stay covered

• Spot repetitive work and help automate or systematize it rather than just repeating it each time

• Step into special projects and research as they come up — using AI tools to investigate and come back with findings and a recommendation, not just questions

• Handle confidential information with airtight discretion

You Bring:

• Proven experience as an Executive Assistant, or strong related experience paired with sharp tech-savviness — skills and adaptability matter more than years in the EA title specifically

• Real travel-planning chops — comfortable with airlines, hotels, points/rewards programs, and complex itineraries

• Sharp organizational and time-management skills with genuine attention to detail (time zone accuracy is non-negotiable)

• A proactive, flexible mindset — you spot what's needed, propose a solution, and handle it before it's urgent, rather than just categorizing or flagging it

• Comfort using AI tools to research and solve new problems independently

• Strong written and verbal communication, with a diplomatic, professional tone for external-facing interactions

• Comfort with modern productivity and project management tools (Google Workspace and similar)

What’s Offered:

• Competitive compensation based on experience and 15 days PTO

• Full-time role with US Time overlap

• 100% remote (LATAM-based candidates)

• High-trust partnership with a high-performing founder

• Direct impact on executive performance and company operations

Interview Process:

Intro Chat (Atomic HR) – 20-minute conversation on fit and experience

Targeted Assessment – Focused on real EA scenarios, Notion, and AI usage

Final Interview – Conversation with the CEO

Executive & Personal Assistant - C-suite Support (Ea to Cdao)

World Business Lenders, LLC

World Business Lenders (WBL) provides general purpose short-term real estate collateralized commercial loans to a broad customer base comprised of small and medium sized businesses throughout the United States that lack access to traditional funding. WBL services its loan portfolio and loan portfolios for third parties, specializing in the management of non-performing loan pools and REO.- WBL is a U.S.based company that proudly embraces a fully remote workforce.- This opportunity is a Contract/Consultancy position with the flexibility of remote work.- Your typical working hours will be from 9:00 AM to 6:00 PM Eastern Time, Monday through Friday, though additional hours may be required depending on operational needs.- Exceptional proficiency in both spoken and written English is essential for this role.

Overview

In this role, you will provide comprehensive executive and operational support to the Chief Data & Analytics Officer (CDAO). In addition to traditional executive assistant responsibilities, you will support reporting workflows, coordinate cross-functional initiatives, and assist in preparing materials for senior leadership.Your responsibilities will include managing calendars, overseeing logistics, handling financial and administrative tasks, and supporting reporting and operational processes. Strong communication skills, attention to detail, and sound judgment are essential as you work closely with both internal and external stakeholders to ensure smooth execution of priorities.

Responsibilities

• Manage and maintain the CDAO’s calendar, including scheduling across multiple time zones-- Coordinate domestic and international travel, including detailed itineraries and logistics
• Prepare presentations and briefing materials (including working with dashboards and reports as needed)
• Support preparation and distribution of recurring reports and performance summaries
• Review reports and dashboards for completeness, consistency, and accuracy prior to distribution
• Help track and organize incoming analytics and reporting requests from stakeholders
• Ensure requests are clearly documented and aligned with business priorities-- Act as a liaison between teams and stakeholders to ensure alignment on priorities, timelines, and deliverables
• Summarize reports and key business updates into clear, concise briefings
• Prepare business cases and updates for leadership reviews and board-level materials
• Identify operational or reporting bottlenecks and escalated issues with recommended mitigation steps
• Assist in tracking documentation and compliance-related deliverables for the team
• Assist in coordinating with vendors, platform providers, and external partners
• Take notes during key meetings and ensure timely follow ups on action items
• Handle expense reporting, invoice processing, and other financial matters
• Facilitate clear communication of directives, timelines, and expectations across stakeholders
• Assist with personal tasks as needed, maintaining a high level of trust and discretion

Requirements

• 5+ years of experience as an Executive Assistant, preferably supporting C-level executives (experience supporting data, technology, or analytics leaders is a plus)
• Bachelor’s degree in Business Administration, Accounting, or a related field (or equivalent experience)
• Exceptional English communication skills, both written and verbal
• Proven experience managing complex calendars and logistics across time zones
• Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment
• Demonstrated ability to handle confidential information with discretion
• Strong proficiency in Microsoft Suite (Word, Excel, PowerPoint), Zoom, and Teams
• Strong Excel or Google Sheets skills required
• Comfortable working with reports, metrics, and structured data
• Experience supporting reporting or operational workflows is a plus
• Ability to summarize information clearly and effectively for senior stakeholders
• Comfortable working independently in a fully remote environment
• Must be sharp, polished, professional, and resourceful
• Impeccable diligence and attention to detail is required
• Must be flexible, adaptable, and responsive to frequent changes in priorities
• Strong problem solving skills, including planning, coordination, and troubleshooting
• Financial and operational literacy, including experience with budgets and expenses
• Proactive mindset with a strong work ethic and high energy level
• Ability to manage multiple projects and meet deadlines consistentlyEvening / weekend "on call" availability required

Benefits

• Competitive USD Salary
• Enjoy Paid Time Off (PTO) after just 6 months of service
• This is a full-time opportunity
• Enjoy the freedom of a completely remote work environment!

Rockstar is hiring an AI‑Supercharged Executive Assistant to support U.S.-based healthcare practice owners on a full‑time remote basis. This is a new role at Rockstar. It is built for an experienced executive assistant who wants to run AI inside a real business, and who knows that the tool is only as good as the person operating it.

In this role, you will own the owner's calendar, inbox, tasks, and daily follow‑through, working in a Claude AI environment built specifically for that practice. Claude drafts. You review, decide, and send. The practice owner never touches the technology. You will get structured Claude training from your first week, weekly coaching with Rockstar's role lead, and a community of other EAs doing the same work.

Key Responsibilities

• Manage the owner's calendar with consistent color coding, time blocking, and protected focus time
• Confirm every meeting's time, attendees, link, and purpose at least 24 hours in advance
• Use Claude's calendar connector to prepare daily and weekly calendar summaries, then check them against the real calendar before they go out
• Coordinate personal appointments and travel where the placement includes it
• Triage the inbox daily: handle routine items, draft what needs the owner's voice, and escape what needs their decision
• Draft outbound email through Claude in the practice's brand voice and review every draft before sending
• Follow a defined escalation matrix with set response windows for urgent, same‑day, and routine items
• Acknowledge email within 4 business hours and flag anything urgent to the owner within 30 minutes
• Keep one task tracker current every day, covering every commitment, owner, and deadline
• Coordinate projects across the owner, staff, and vendors, breaking them into clear steps and tracking milestones through to completion
• Build meeting agendas in Claude from what's open on the tracker
• Create presentations and slide decks for the owner's meetings, trainings, and partner conversations
• Turn meeting notetaker transcripts into same‑day recaps with action items assigned to the right people
• Deliver a Daily Summary and Weekly Summary so the owner never has to ask what happened
• Pull reports from the practice's CRM, EMR, or spreadsheets and spot‑check the numbers before they go anywhere
• Follow up with patients and clients after interactions and close the loop
• Support referrals, waitlists, and scheduling‑related workflows
• Handle invoices, PTO tracking, vendor coordination, and compliance reminders
• Write and maintain SOPs for recurring work
• For practices that include it, monitor social platforms and Google and Yelp reviews, and draft responses for the owner's approval
• Keep the practice's brand voice file current as the practice changes
• Bring real drafts to weekly coaching calls and refine the environment based on what's working
• Maintain strict HIPAA compliance and patient confidentiality at all times. Claude never contacts a patient or staff member without your review

Requirements

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting a business owner or leader
• Hands‑on experience using AI tools for real work
• Strong project coordination and task management skills, with a track record of moving work from assigned to done
• Excellent time management and the ability to prioritize competing deadlines without dropping anything
• Strong presentation skills, including building clear, polished slide decks
• Excellent written English. You’ll review and send communication in a business owner's voice every day
• Strong judgment about what to handle on your own and what to escape
• Comfort working in Google Workspace or Microsoft 365
• Ability to work independently and keep steady communication with the practice owner
• Willingness to complete Rockstar's confidentiality and compliance training before your start date
• Reliable home office setup with a stable internet connection suitable for HIPAA‑compliant remote work

What We Look For

• Judgment: you know what to handle, what to draft, and what to escape, and you don't escape out of caution
• Follow‑through: if it's not written down and tracked, it isn't handled. You close every loop
• Discretion: you handle the owner's information and patients' information with care, and only share it with the people who need it
• Curiosity: you want to get better at running AI, and you bring real drafts and real questions to coaching every week
• Ownership: you never send a draft you haven't read. Claude makes you faster. You make it correct

Benefits

• Competitive salary based on experience
• Structured Claude training, including connectors, reporting, meeting summaries, and agenda building
• Weekly one‑on‑one coaching with Rockstar's role lead
• A private community of EAs in this role to share what's working and solve problems together
• Access to Rockstar's playbooks and VA Academy for long‑term career growth
• Stable, full‑time remote work with U.S.-based healthcare practices

Executive Assistant | Remote | Support U.S. Business Leaders

Important: Only CVs submitted in English will be considered.

Higher Options is hiring a proactive and highly organized Executive Assistant to support U.S.-based business leaders remotely.

This role is ideal for someone who thrives in fast-paced environments, communicates clearly in English, takes ownership naturally, and enjoys keeping people, priorities, and projects organized.

What you’ll do:

• Manage calendars and scheduling across time zones
• Organize executive inboxes and support email communication
• Coordinate projects, timelines, and follow-ups
• Prepare reports, documents, and presentations
• Support travel planning and logistics
• Maintain organized records and documentation
• Handle occasional personal administrative tasks when needed

What we’re looking for:

• 2+ years of experience in EA, admin, or similar support roles
• Strong written and verbal English
• Excellent organization and attention to detail
• Experience with Google Workspace or Microsoft 365
• Familiarity with tools like Asana, Slack, Trello, CRMs, and spreadsheets
• Reliable internet connection and availability during U.S. business hours, primarily CST

Compensation:

USD $1,200 to $1,400 per month

Location:

Fully remote

Schedule:

Full-time, 40 hours per week

Paid time off

Often includes national holidays and paid vacation days, depending on the client.

We look forward to learning more about you and helping you build a long‑term, rewarding career with Higher Options.

Kim Luxe Travel is seeking a Remote Travel Assistance professional to support clients as they plan and experience trips. In this 100% work-from-home role, you will provide guidance, handle travel-related requests, and ensure clients feel supported every step of the way.

The ideal candidate is a strong communicator with travel or hospitality experience, highly organized and capable of working independently in a remote environment.

Trolley is seeking a Senior Marketing Coordinator to run the content engine for Moj Mahdara and her brands. You’ll craft social-first content from conversations, podcasts and ideas into reels, carousels and Substack posts, and manage influencer campaigns. This hands-on role thrives in a fast-moving, remote team environment.

You’ll write in Moj’s voice across platforms, turn events into native content, and guide design work. Strong writing and AI tool use are essential.

Bionic Talent is seeking a Marketing Assistant to craft PPC ad campaigns, manage Google Business listings, and perform WordPress edits for a diverse client portfolio. The role emphasizes creativity, analytics, and hands-on content creation across WordPress, Google Ads, Meta, YouTube, and TikTok campaigns.

The ideal candidate has 2–5 years in digital marketing, strong Canva skills, and excellent English writing abilities. This is a fully remote, full-time position with CST working hours.

Bionic Talent is seeking a proactive Social Media & Content Manager to amplify the online presence of a U.S.-based personal injury law firm and its lead attorney. You will edit short-form videos, craft engaging copy, and post across Facebook, LinkedIn, Instagram, YouTube, and TikTok from a fully remote setup.

We value 2-3+ years of experience with U.S.-oriented brands, strong English communication, and a self-directed mindset to identify risks and deliver high-performing content on EST-friendly