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Job Overview:
You’ll work closely with the CEO to help manage his schedule, research, and generally support his life! The CEO is looking for an Executive Assistant, not a secretary or virtual assistant. What is the difference you ask? Great question.
This job post is to find somebody who can save him time everyday, not for somebody whom he needs to spend time thinking of things to do for.
The job will be to assist him on business and personal tasks. He is the CEO of a growing company, he's launching another, has a young family, and is desperately trying to maintain work/life balance... so he's pretty much looking for somebody who loves organizing a little chaos! :)
This job will be for his US based company and the chosen EA will be paid as a contractor to start.
Responsibilities:
The #1 skill that you are AMAZING at is problem solving. You are a logical thinker who finds a way to get it done, even in totally new situations. You are organized and on top of things, and great at thinking through logistics in advance to make sure no detail is missed.
You are tech-savvy and able to jump into any new tool or website with no training. You can figure out phone or printer settings no sweat! You enjoy sweating the details and take pride in your work and making sure everything is done correctly.
You have previous assistant/executive assistant experience. This is not the role for you if this is your first assistant position.
Specific tasks include but are not limited to:
Qualifications, Skills and Key Competencies:
Must haves - Very comfortable with: Google Suite (Sheets, Docs, Gmail, Calendar, etc), Microsoft Suite (Excel etc), Loom, Dropbox, Slack, Calendly. Fluent (level C1) English speaking and comprehension, strong internet connection that allows for a solid VOIP call connection with good call clarity. Fast, later model computer (prefer Mac, but not required).
Nice to Haves - Comfortable with: Final Cut Pro, ClickUp, Chat GPT, Quickbooks, Hubspot
Specific attributes or competencies that are crucial for success in the role:
Attention to detail (needs to be meticulous), self-directed, likes to learn new things, efficient with time management, tech savvy, and as mentioned above - AMAZING at problem solving.