What We're Looking For: We are seeking a proactive and highly organized Executive Assistant/Project Manager for a remote position. This role is pivotal in supporting the operations of the business and managing a wide range of administrative and executive tasks.
Responsibilities:
- Develop and implement a comprehensive project management process to handle various projects across the organization.
- Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
- Plan, schedule, and track project timelines and milestones using appropriate tools.
- Handle administrative tasks such as setting up meetings, taking onboarding calls with community members, and managing communications across platforms.
- Correspond with vendors and clients, ensuring all communications are handled promptly and professionally.
- Schedule posts for social profiles and manage content calendars.
- Create presentation decks and assist with preparing reports and data management.
- Implement and maintain procedures and administrative systems.
- Organize and facilitate meetings, including document preparation and logistics.
- Manage and maintain schedules, appointments, and event arrangements.
- Handle confidential documents and communications with discretion.
Must Haves:
- Proven track record of successfully managing multiple large-scale projects.
- Strong understanding of project management principles, strategies, and tools.
- Experience in setting up and streamlining project management processes.
- Ability to work under tight deadlines and adapt to changing requirements.
Salary & Opportunities:
- Part-time position starting at $500 - $1,000 per month (20-30 hours per week).
- Opportunities for growth as you demonstrate your ability to effectively support our team and manage responsibilities.
Ideal Candidate Traits:
- Excellent communication skills.
- Strong organizational skills and the ability to multitask.
- Proficiency in managing social media platforms and community engagement.
- A passion for meticulous planning and proactive problem-solving.
- Discretion and confidentiality in handling sensitive information.
Important Personality Traits:
- Communicative and empathetic.
- Organized and detail-oriented.
- Adaptable and data-driven.
- Self-motivated and proactive.
To Apply: Please submit the following:
- A resume in PDF format, named [Lastname.Firstname.ExecutiveAssistant.pdf].
- Details of your relevant experience.
- A link to your completed personality quiz at https://www.crystalknows.com/
- Your answer to: What do you believe makes you stand out as a candidate for this role?
Send your application to [executive.assistant.tdn@gmail.com] with the subject line "I read the instructions"