JOB OVERVIEW

Are you a highly organized and productive professional with a proven track record of providing exceptional executive support? Do you excel in managing complex schedules and handling diverse responsibilities precisely and efficiently? If so, we invite you to join our team as a proactive and qualified Executive Assistant. In this role, you'll support a High-Paced Entrepreneur dedicated to enhancing mission-driven companies' HR departments. Specializing in coaching and consulting, the company is committed to strengthening organizations through values-driven talent solutions, tailored for SMBs, nonprofits, and churches. 

As an Executive Assistant, you'll play a pivotal role in assisting the company's CEO in seamlessly executing their personal and professional responsibilities. Additionally, this role offers opportunities for growth in project management, where you'll contribute to strategic initiatives and oversee various projects aimed at advancing the company's mission. By providing comprehensive support, you'll enable the CEO to dedicate more time to nurturing relationships with friends, family, and clients, thereby fostering a balanced and fulfilling work-life integration. Come be a part of our mission to elevate organizational success and impact.

RESPONSIBILITIES

• Schedule: Manage your executive´ schedule, including their personal and professional appointments, by utilizing Software applications such as Google Calendar and Notion. 
• Work-Life Balance: Help and support your executive to manage their personal priorities, including time with family, vacations, date nights, gift giving, scheduling haircuts, subscriptions and memberships, home maintenance, and any repeatable tasks that will free up their boss's time.  
• Correspondence: Review your executive´s email and respond to inquiries based on previously agreed-upon responses. Forward only pertinent emails to decrease the amount of correspondence coming.. Follow up with their executive to ensure important correspondence is not dropped. 
• Manage CRM: Manage their executive's CRM to ensure potential clients are entered into the system, existing clients are put into the right nurture campaigns, and all copy, links, and landing pages are up to date and functional.  
• Billing: Send invoices to clients and make sure they are up to date on their coaching payments. 
• Expenses: Track all expenses for the business and manage the correspondence with the accountant. 
• Project Management: Initiate, manage, and fully execute all projects, including event coordination, media, and production responsibilities, along with personal projects such as vacations and home management.  
• Client Interaction: Build positive relationships with your executive's clients by following up with them after masterminds or one-on-one coaching sessions. Make sure each client has what they need to execute any homework assigned to them by their coach.
• Document and Streamline Processes: Diligently create, maintain, and update detailed documentation of standard operating procedures, workflows, and systems to enhance operational efficiency and provide clear guidance for tasks performed in a virtual environment. Ensure all process documents are accessible and comprehensible, supporting consistent and effective execution across the team.
• Ad Hoc Tasks: Work collaboratively within the team, contributing positively to collective objectives, and identifying opportunities for process improvement.

QUALIFICATIONS:

• Highly organized and detail-oriented.
• Advanced English language skills with exceptional written communication (C1-C2).
• Over five years of professional work experience as an executive assistant working with solopreneurs.
• Reliable internet connection and computer access.
• Skilled in software for scheduling, email management, and project coordination, including expertise in platforms like Notion and CRM functions.
• Capable of anticipating and addressing needs and challenges.
• Terrific people skills for interacting with coaching clients.
• Proficiency in project management techniques, ensuring timely project delivery.
• Ability to work harmoniously within a team environment, fostering positive collaboration.
• Proficiency in bookkeeping or accounting platforms such as QuickBooks or FreshBooks is a plus but not required.

This position is Full-Time (40 hours per week) and 100% remote from home.

Compensation: Negotiable based on experience.