EXECUTIVE ASSISTANT JOB DESCRIPTION

Reports to: CEO

Work hours: Full-Time, Monday-Friday 9am-5pm

Pay: Salary

Job Purpose 

We are seeking a highly organized and proactive Executive Assistant to support the CEO of our coaching company. The ideal candidate will be detail-oriented, have excellent communication skills, and share our commitment to helping men overcome addiction and achieve personal growth. You will handle primarily professional and some personal tasks for the CEO, ensuring seamless operations and providing top-notch administrative support.

KEY RESPONSIBILITIES

Scheduling & Calendar Management

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, interviews and events.
• Staying on top of tasks, deadlines, and project requirements of the CEO, ensuring he is able to complete what is required of him on time and with excellence
• Ensure the CEO is prepared with relevant information for meetings, media appearances, and engagements.

Inbox & Correspondence Management

• Monitor and manage the CEO’s inbox, responding to emails on their behalf when necessary.
• Draft and send professional communications.
• Organize and prioritize incoming correspondence to ensure timely responses.
• Ensuring that the CEO only sees emails that require his attention

Travel Booking & Itinerary Coordination

• Plan and book domestic and international travel, including flights, accommodations, and transportation, and any other relevant details
• Create detailed itineraries, ensuring smooth travel experiences
• Coordinate logistics for speaking engagements, conferences, and other events.

General Administrative Support

• Handle administrative tasks such as document management, filing, and invoicing.
• Assist with creating presentations, reports, and meeting materials.
• Liaise with team members and external partners on various projects.

Personal Administrative Tasks

• Assist with personal appointments, errands, and household management for the CEO as needed.
• Manage and complete personal projects and tasks to free up the CEO’s time for higher-priority work.

QUALIFICATIONS

• At least 3 years of proven experience as an Executive Assistant, preferably in a coaching or media-based environment.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• High attention to detail
• Ability to work independently and handle confidential information with integrity.
• Familiarity with online scheduling, email, and project management tools.
• A passion for supporting men’s personal development and addiction recovery is a plus.
• Self-starter mentality and confidence making decisions

COMPENSATION

• Competitive salary based on experience ranging from $18,000-22,000 USD
• Opportunity for growth within a purpose-driven organization
• HSA or equivalent (to be added in after probationary period is passed)
• Competitive vacation policy

TO APPLY

Please follow the link to apply.