The role of Executive Assistant will support the CEOs of Downing's portfolio companies.
- Working closely with the C-suite of the portfolio companies to ensure all operational needs are being met and sustained
- Manage CEOs calendar
- Manage CEO's email inbox
- Coordinate retreats & in-person meetings (booking travel, lodging, activities, & meals)
- Book all travel for CEO and internal team
- Serve as first point of contact for anyone requesting time with the CEO to ensure time is spent intentionally and efficiently.
- Collaborate with other departments and team members
- Create/edit PowerPoint slides for presentations
- Coordinate and track all e-signatures via DocuSign or Adobe Sign
- Create an organized system for saving documents in Dropbox or SharePoint
- Process simple contractor and vendor payments and initiate bank transfers and wires
- Ensure only the highest level of service and communication is being maintained
What you will bring to the table:
- At least 3 years of professional experience
- Fluent English
- Bright, driven, curious, low-ego, and passionate about working with a dynamic start-up
- Meticulous attention to detail and organization
- Maintains the highest level of professional ethics and integrity
- Demonstrated ability to set priorities, track details, and provide senior management with all the necessary information to facilitate and expedite decisions
- Excellent interpersonal skills and a strong desire for and demonstrated interest in network building
- Affinity for joining a high-performing team that values collaboration, expectations of excellence, candor, and deep analysis
- Start-up experience preferred
Additional information
- Full remote
- Time zone: Eastern Standard Time
- Contract: PJ