The role of Executive Assistant will support the CEOs of Downing's portfolio companies.

• Working closely with the C-suite of the portfolio companies to ensure all operational needs are being met and sustained
• Manage CEOs calendar
• Manage CEO's email inbox
• Coordinate retreats & in-person meetings (booking travel, lodging, activities, & meals)
• Book all travel for CEO and internal team
• Serve as first point of contact for anyone requesting time with the CEO to ensure time is spent intentionally and efficiently.
• Collaborate with other departments and team members
• Create/edit PowerPoint slides for presentations
• Coordinate and track all e-signatures via DocuSign or Adobe Sign
• Create an organized system for saving documents in Dropbox or SharePoint
• Process simple contractor and vendor payments and initiate bank transfers and wires
• Ensure only the highest level of service and communication is being maintained

What you will bring to the table:

• At least 3 years of professional experience
• Fluent English
• Bright, driven, curious, low-ego, and passionate about working with a dynamic start-up
• Meticulous attention to detail and organization
• Maintains the highest level of professional ethics and integrity
• Demonstrated ability to set priorities, track details, and provide senior management with all the necessary information to facilitate and expedite decisions
• Excellent interpersonal skills and a strong desire for and demonstrated interest in network building
• Affinity for joining a high-performing team that values collaboration, expectations of excellence, candor, and deep analysis
• Start-up experience preferred

Additional information

• Full remote
• Time zone: Eastern Standard Time
• Contract: PJ