Position Overview: Executive Assistant (Part-Time)
Are you an exceptionally organized individual with a passion for providing top-notch support in a high-paced travel agency environment? Are you adept at managing intricate schedules and skilled at handling multifaceted tasks with finesse? We're currently seeking a part-time Executive Assistant to support a dynamic leader within the travel industry. This role involves offering comprehensive assistance to the executive, covering business activities, family commitments, and project management. If you're ready for a unique opportunity in a fast-paced setting, we want you on our team.
Key Responsibilities:
Calendar and Email Management:
- Efficiently manage and synchronize the executive's calendar with precision, ensuring alignment with professional and personal commitments.
- Handle email correspondence on behalf of the executive, responding promptly and professionally.
- Skillfully screen and filter incoming calls and correspondence, directing them appropriately to streamline communication processes.
Travel Coordination:
- Arrange detailed travel itineraries, accommodations, and transportation for business trips and personal travel.
- Ensure all travel arrangements align with the executive's preferences.
Document Management:
- Organize and maintain essential documents, contracts, and records.
- Assist with document preparation, including reports, presentations, and other materials.
Task Prioritization:
- Aid the executive in prioritizing tasks and managing time efficiently.
- Create effective to-do lists and reminders to ensure adherence to commitments and deadlines.
Meeting Support:
- Schedule, prepare materials for, and attend meetings alongside the executive.
- Take minutes, summarize discussions, and follow up on action items.
Family and Personal Commitments:
- Assist in managing the executive's personal and family commitments, and coordinating events and special occasions.
Research and Information Gathering:
- Research diverse topics, industries, and trends to support decision-making.
- Summarize findings and provide relevant information.
Project Management:
- Oversee and manage projects in collaboration with the executive, ensuring goals and objectives are met.
- Utilize project management tools such as Notion, ClickUp, and Asana for efficient task tracking and collaboration.
Team Collaboration:
- Collaborate with team members to ensure seamless daily operations.
- Act as a liaison between the executive and internal/external stakeholders.
Ad Hoc Tasks:
- Tackle additional tasks and projects as needed, showcasing flexibility and adaptability.
Requirements:
- Superb attention to detail is a non-negotiable requirement.
- 2-3 years of prior experience as an executive assistant or project manager.
- Advanced English language skills with exceptional written communication abilities.
- Proficiency in managing multiple calendars and organizing complex schedules.
- Ability to maintain confidentiality and handle sensitive information discreetly.
- Strong interpersonal and problem-solving skills.
- Tech-savvy and proficient in using digital tools, including project management tools like Notion, ClickUp, and Asana.
- Ability to work both independently and collaboratively as part of a remote team.
- Must have a stable internet connection, laptop, or desktop computer.
Preferred:
- Bachelor's degree in Business Administration, Public Relations, Hospitality Management, or Tourism Management.
This position is Part-Time (20 hours per week) and 100% remote from home.
Compensation: Negotiable based on experience.