Manage and optimize the executive's calendar, ensuring all meetings, appointments, and deadlines are prioritized effectively.
Oversee email inbox and text messages, responding to or escalating messages as appropriate.
Coordinate and manage communication with various stakeholders, including clients, team members, and partners.
Set up and manage meetings, including influencer meetings, podcast invitations, and follow-ups.
Handle miscellaneous business tasks, including paying bills, organizing passwords, and managing tasks related to the company.
Assist with tasks related to the executive’s business ventures, ensuring seamless execution and follow-through.
Organize and ensure compliance with taxes and other regulatory requirements.
Personal Tasks
Manage household services, including cleaners, laundry service, and pest control schedules.
Handle personal errands such as paying bills, managing personal correspondence, and sending birthday notes, presents, and cards.
Assist with managing schedules and needs related to the executive’s family.
Provide support for any additional personal projects or tasks as needed.
Key Qualifications
Proven experience as an Executive Assistant, Personal Assistant, or similar role, preferably supporting high-level executives or entrepreneurs.
Exceptional organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously.
A proactive, self-starter attitude with the ability to onboard themselves, take full ownership of tasks, and manage responsibilities independently.
PERFECT written and spoken English, with a high level of professionalism.
Tech-savvy, with experience in using various tools and platforms for task management, scheduling, and communication (e.g., Google Suite, Slack, Asana, etc.).
Ability to anticipate needs and provide solutions before problems arise.
High degree of confidentiality and discretion, particularly when handling sensitive information.
