Overview:

We are looking for a detail-oriented and resourceful Executive Assistant to deliver dedicated support to our firm's two Partners, with occasional assistance to the wider team. This role emphasizes skilled management of calendars, travel coordination—including flights, hotels, and rental cars—and support with compiling and entering meeting notes as well as ad hoc research projects. Your organizational skills will ensure smooth daily operations and enable the Partners and team to focus on strategic priorities.

If this excites you, don’t wait—submit your application today!

Key Responsibilities

Calendar Management

•  Maintain and prioritize dynamic calendars for the firm’s two Partners.
•  Schedule meetings, coordinate appointments, resolve scheduling conflicts, and confirm in-person meetings.
•  Proficiency in booking across multiple time zones.

Travel Coordination

• Plan and book travel for the Partners, including flight reservations, hotel bookings, and rental car arrangements, etc., using online sites and accounts.
• Handling last-minute changes, cancellations, and troubleshooting travel logistics.

Meeting Notes & Ad Hoc Research Projects

• Compile and accurately enter meeting notes for the Partners.
• Undertake ad hoc research projects as requested, summarizing findings and preparing relevant materials for review.
• Ensure timely completion and delivery of documentation and research results.

Team Support

•  Occasional administrative assistance to other team members, such as scheduling meetings, occasional travel, or supporting internal initiatives.

Desired Traits & Qualifications

• 2–3 years of experience as an Executive Assistant, Virtual Assistant, or similar support role.
• Exceptional organizational, written, and verbal communication skills; Advanced English proficiency (C1-C2).
• Tech-savvy with Google Workspace, Outlook, and project management tools. Other tools: Copilot, Vimcal, Sanebox, DealCloud 
•  Highly proactive, adaptable, and detail-focused; thrives without constant supervision.
• Exercises discretion and professionalism at all times.
• Comfortable in a growth-oriented environment where initiative and ownership are expected.
• Reliable work-from-home setup with a stable internet connection and personal computer.

Why Join Us?

• Be part of an amazing remote community that values collaboration, integrity, and excellence. https://www.weremoto.com/about-us
• Work from home with flexibility and a healthy work-life balance.
• Enjoy paid time off and holidays aligned with both U.S. and your home country’s celebrations.
• Access to a private health care contribution through our benefit partners.
• Ongoing professional development with personal executive coaching to help you grow.

If you’re an experienced Executive Assistant looking for a remote, full-time opportunity where your organizational skills, initiative, and values can truly make an impact, we’d love to hear from you.

Apply today!