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Job Overview:  

You’ll work closely with the CEO to help manage his schedule, research, and generally support his life! The CEO is looking for an Executive Assistant, not a secretary or virtual assistant. What is the difference you ask? Great question.

This job post is to find somebody who can save him time everyday, not for somebody whom he needs to spend time thinking of things to do for.

The job will be to assist him on business and personal tasks. He is the CEO of a growing company, he's launching another, has a young family, and is desperately trying to maintain work/life balance... so he's pretty much looking for somebody who loves organizing a little chaos! :)

This job will be for his US based company and the chosen EA will be paid as a contractor to start.

Responsibilities:

The #1 skill that you are AMAZING at is problem solving. You are a logical thinker who finds a way to get it done, even in totally new situations. You are organized and on top of things, and great at thinking through logistics in advance to make sure no detail is missed. 

You are tech-savvy and able to jump into any new tool or website with no training. You can figure out phone or printer settings no sweat! You enjoy sweating the details and take pride in your work and making sure everything is done correctly.

You have previous assistant/executive assistant experience. This is not the role for you if this is your first assistant position. 

Specific tasks include but are not limited to:

• Help sort and answer emails.
• Manage his schedule & calendar(personal and work)
• Writing meeting notes (either live or from recording)
• Make and receive phone calls (not a daily occurance).
• Basic bookkeeping (tracking expenses, sending invoices, etc)
• Making sure regular bills are paid (for work: paying vendors, contractors, employees. For personal: things like electricity, internet, etc)
• Book appointments (medical, dental, renewal of passport, restaurants, etc)
• Research and present travel options, itineraries, and book it.
• Keep track of cadence for and ordering supplies, health related items
• Booking and managing home maintenance vendors
• Researching information
• Organizing data for presentations or training
• General administrative support
• Trying to catch his mistakes before they happen (probably the hardest part!)
• Classifying expenses in budgeting software
• Navigating the back end of a wordpress website (will teach this when the time comes)
• Sort out problems
• Updating and organizing SOPs

Qualifications, Skills and Key Competencies:

Must haves - Very comfortable with: Google Suite (Sheets, Docs, Gmail, Calendar, etc), Microsoft Suite (Excel etc), Loom, Dropbox, Slack, Calendly. Fluent (level C1) English speaking and comprehension, strong internet connection that allows for a solid VOIP call connection with good call clarity. Fast, later model computer (prefer Mac, but not required).

Nice to Haves - Comfortable with: Final Cut Pro, ClickUp, Chat GPT, Quickbooks, Hubspot

Specific attributes or competencies that are crucial for success in the role:

Attention to detail (needs to be meticulous), self-directed, likes to learn new things, efficient with time management, tech savvy, and as mentioned above - AMAZING at problem solving.